Los Angeles Relocation Management

Evaluate current facility, interview management and senior staff to develop technology and office/workstation standards for future space
Develop master plan, including schedule, stacking and sequencing, project budget for the new site
Research and negotiate contracts pertaining to, data and phone service, security systems, phone systems, network and cabling

Attend site visits with the clients and prepare general IT infrastructure plan planning for proposed spaces
Prepare individual room layouts for existing workstations and telephones, and IT room rack space design

Define requirements, develop scope packages, bid documents, negotiate contracts and compile budgets for data, voice, security, cabling, audio visual and other specialty trades
Develop and maintain all IT project budgets and schedules
Manage owner’s sub-contractors in the field outside of the construction superintendent’s responsibility, such as audiovisual, security, cabling, and telephones.
Conduct final walk-through of cabling, voice and security

Facilitate the collection and documentation of client’s technical infrastructure and requirements
Assist in-house technical team in developing requirements and sequencing for the move related to network infrastructure, equipment, phone system and data service providers
Coordinate security requirements consisting of overall security concepts and electronic security devices with construction
Assist client in the development of security access control programming and implementation
Research audiovisual options for special use rooms such as video conferencing, smartboards, training facilities, etc.
Act as technology liaison throughout the construction project
Manage and document weekly technology meetings, 3-4 months prior to move and coordinate with the construction team

Coordinate discussions relating to the logistics of the move around the daily business operations; establish target date for move-in and contingency dates
Interface with the moving company in planning and scheduling of the priorities and logistics of the move
Compile directory and move instructions for the employees to assist in labeling items and preparing for the move
Provide on-site direction to the movers
Build and make new IT room ready for relocation
Coordinate and Test new Data and voice lines, mange to be sure they are installed on time
Move switches, Routers and firewalls and any necessary hardware to new location and test.
Plan and coordinate Voice line cutover and porting of any numbers
Install and test Wireless Access Points at new location
Create VPN connectivity with any additional remote offices

Provide additional IT support the first month in the new location
Study the new facility, interview the mangers approximately 30 days after the move and provide a detailed report listing additional requirements needed/requested in the new workspace
Establish procedures and policies for new location as it relates to Technology.

Coordinate the sale and clean-up of old equipment, furniture and office space
Cancel any remaining contracts for old facility and insure that all active vendors have transitioned to the new facility

Follow up with all vendors and sub-contractors to get final billing received and processed for financial project close out including contractor final release of liens
Schedule training and formal turnover of all equipment with staff
Coordinate and manage the testing of all equipment with the appropriate in-house staff
Secure and compile all new hardware manuals and warranty information